The conference will take place at DUBLIN CITY UNIVERSITY on the main Collins Avenue campus located just 4 km from the airport and ~ 4km from the city centre. Plenary lectures will take place in the Larkin Theatre (also know as T101) beside the Business School (see campus map image below for location). Parallel sessions will be split between T101 and QG13 in the Business School. The poster sessions will be held in the or Chemical / Biological Sciences building (see campus map image below).
TRAVEL TO DUBLIN CITY UNIVERSITY
Many airlines now operate direct low cost flights from a significant number of European and US states into Dublin. Examples include www.aerlingus.com, www.ryanair.com, www.hlx.com, etc. A full list of airlines is given on http://www.dub.aero/AR_Dublin/live/Lv_pres_GenTemplate.asp?strPage_Name=DN_Airlines. For other states, Dublin is easily accessed from London airports.
For full information on travel to DCU please click on the link http://www.dcu.ie/info/get_to.shtml. The page contains information on driving, taxis, buses etc. DCU is well served with buses to/ from the city centre – the main bus stop is on the Ballymun Road just beside the Ballymun Road entrance to the campus (see campus map image below). Full information on Dublin Bus including timetables, daily, weekly tickets, selling agents etc. can be found on http://www.dublinbus.ie.
ACCOMMODATION
Delegates who have booked the basic accommodation package (4 nights in single room for €132) should remember that they should contact DCU accommodation services (and not the conference organizers) if they wish to reserve the room for the Saturday night after the conference. The contact person is Ms. Niamh Connolly (e-mail niamh.connolly@dcu.ie, Fax: + 353 1 700 5777, Phone: + 353 1 700 8037). Please include ‘EGAS37’ in the subject line of any emails. These rooms are located in the Larkfield Apartments block indicated by a black rectangle on the campus map below. For those delegates who chose the more expensive option of the new Hotel style accommodation, the location of the block is indicated by the black ellipse, just next to the swimming pool and spa. We will have people on hand during registration to show delegates to their accommodation.
REGISTRATION AND WELCOME PARTY
The registration desk will be open Tuesday August 2nd from 3pm to 9pm. Registration will take place in the main reception and engineering building indicated by a black circle on the campus map image above. Delegate conference bags containing the conference program, abstract booklet, maps etc., will be distributed, during this time window. Please note that registration will move to the ground floor area of the Business School for Wednesday August 3rd onwards to accommodate late arriving delegates.
In keeping with the EGAS tradition there will be an informal welcome party (drinks and finger food) for delegates on the Tuesday evening (August 2nd) in the main reception and engineering building (registration area) from 5.30 pm – 8 pm.
IRCSET STUDENT AWARDS
IRCSET (http://www.ircset.ie) is the Irish Research Council for Science, Engineering and Technology and is a major source of funding for PhD students in Ireland. It is planned that the finalists in a recent IRCSET Physical Sciences and Mathematics competition will display their projects as posters during Tuesday August 2nd in the Chemical/Biological Sciences building. The winning student will receive his prize from Prof. Margaret Murnane in a ceremony to be held in QG13 (Business School) in the afternoon. Prof. Murnane launched the IRCSET Scholars Programme three years ago. Students and their families will join the welcome party.
EGAS delegates are most welcome to view IRCSET posters (which will be mounted in or near QG13, to attend the short talk given by the prize winner and the award ceremony. Proceedings will commence with tea/coffee at 4pm and will end close to the beginning of the EGAS welcome party.
CONFERENCE TIMETABLE AND SCIENTIFIC PROGRAM
The conference timetable can be downloaded here. The conference opens officially Wednesday August 3rd at 9.15am and ends on Saturday August 6th at ~ 3.30 pm. The EPS Abstract Booklet that will be included in the delegate conference bags which can be collected at registration. We intend to have a downloadable electronic version of the book of abstracts available before mid July. Delegates will be notified by email as soon as the booklet is up on the EGAS37 web site.
The abstracts will be sorted in order of presentation within each category. They are labelled according to the nature of the sessions, as follows :
Invited papers : INV1-INV16
Oral contributions : S1-S12, organized in two parallel sessions (S-odd or S-even), followed by a serial number
Poster contributions : P1-P2, followed by a serial number
Poster session P1 will take place on Wednesday, August 3rd, 4-6pm and P2 on Friday, August 5th, 4-6pm. The posters will be assigned locations according to the research fields specified by the authors. Some fields with a large number of posters may be spread over the two sessions. Delegates should search the abstracts booklet for name and poster number in order to obtain the day and poster board number for their contribution – the booklet will be available from the web site before mid July.
Please note that only abstracts, for which at least one coauthor has paid all fees in full by June 30th, will be included in the official EPS abstracts booklet. Delegates offered fee remission but who still cannot guarantee participation by this date will NOT have their abstracts included in the abstracts booklet. However, these abstracts will be distributed to all the 37th EGAS participants as "post-deadline poster contributions" at the registration desk only if the effective participation of at least one registered co-author is confirmed BEFORE MONDAY JULY 25th!
WORLD YEAR OF PHYSICS – EINSTEIN YEAR (HAMILTON YEAR)
As you know 2005 has been designated the World Year of Physics by UNESCO and Einstein Year by the Institute of Physics. Here in Ireland it has been appropriately designated Hamilton Year by the Royal Irish Academy marking the bicentenary of the birth of Sir William Rowan Hamilton who was born in Dublin on August 4th 1805. To mark this special year the EGAS board recommended that talks from Prof. Anders Barany and Prof. Serge Reynaud be included in the programme. Prof. Barany will deliver a lecture on ‘Einstein and Nobel Prize’ at 6pm on Wednesday August 3rd just after Poster Session P1. Prof. Reynaud will round off the conference with a talk on ‘Relativity, Atomic Clocks and Optical Links’ at 2.45 pm on Saturday August 6th.
INSTRUCTIONS FOR CONTRIBUTED ORAL PRESENTATIONS
The authors contributing to the oral sessions should note the following firm guidelines. Each oral presentation will be assigned a 15 minute slot and hence speakers should plan for a 12 minutes talk with 3 minutes for questions and/or discussion. An overhead projector and a data-projector will be available for Powerpoint presentations. Session chairs will be requested to ensure speakers adhere firmly to these guidelines. The organizers will be contacting delegates that sought and have been awarded oral contribution opportunities. We would appreciate it if each such speaker could send us his/ her powerpoint presentation in advance so that we could preload resident PCs with them. Where this is not possible speakers should meet session chairs well in advance of the start of each session to load their presentation on the resident PC (Windows) or to ensure that their laptop communicates properly with the data projector. The organizers thank you in advance for your cooperation.
INSTRUCTIONS FOR POSTER PRESENTATIONS
Poster boards have been ordered to accommodate vertical (portrait) A0 posters. The size of your poster should be close to A0 (portrait) (1189 mm (height) x 841 mm (width)/ 46.8" (height) x 33.1" (width)). Fasteners will be provided by the organizers to be used with the boards and these and only these fasteners should be used.
Participants should hang their posters at the earliest opportunity available to them:
§ Wednesday, August 3rd, during the first coffee break at 10.30 am, for the afternoon P1 session.
§ Friday, August 5th, during the first coffee break at 10.30 am, for the afternoon P2 session.
WEDNESDAY AUGUST 4TH RECEPTION
At the time of writing Dublin City Council is about to choose a new Lord Mayor. As soon as the new Lord Mayor is invested we will be making further contact with the Mansion House office concerning an EGAS37 reception. Delegates will be informed of the outcome and any alternative as soon as we have the information available.
THURSDAY AUGUST 5TH EXCURSION
A social program will be organized on thursday afternoon. It will consist in a guided coach tour to the ‘Garden County’ of Ireland, Wicklow. Delegates will be brought to Powercourt House and Gardens (http://www.powerscourt.ie/gardens) and also to the ancient monastic settlement known as Glendalough (http://www.wicklow.ie/tourism/attractions/heritage/glendalough.html). Delegates can book and pay on the website by clicking on the social programme button. Cost is €20 per person.
ACCOMPANYING PERSONS
The local organizing committee members welcome queries from and will endeavour to assist the accompanying persons by suggesting places to visit and things to do during the conference.
CONFERENCE BANQUET
The conference banquet will be held on the evening of Friday August 5th in the State Apartments of the historic Dublin Castle - http://www.dublincastle.ie. Dinner (in St. Patrick’s Hall) will follow a wine reception in the Picture gallery. St. Patrick’s Hall has played host to many visiting Kings, Queens and Presidents in recent decades. Delegates may view the state apartments during the reception. Delegates can book and pay on the website by clicking on the social programme button. Cost is €55 per person.
WEATHER
There is one thing guaranteed about Irish weather – it will be ‘changeable’. That said you should expect temperatures in the 15 – 24 Celsius range and you should bring a light raincoat or umbrella as you can expect one or two ‘soft’ days when rain showers.
